Executive Assistant – Andrea Iyamah

Sep 25, 2023

Full-Time

ANDREA IYAMAH is a fashion brand recognised for its eccentric and unique take on swimwear and ready-to-wear clothing and We are seeking a highly motivated and creative individual to join our team as an Executive Assistant to the CEO. As an Executive Assistant to the CEO, you will play a critical role in managing the CEO’s office, maintaining confidentiality, and handling a wide range of administrative and executive tasks. You will be the CEO’s right hand, helping to execute their vision and ensuring efficient communication and coordination within the organization.

JOB DUTIES

  • Maintain the CEO’s calendar, schedule appointments, and coordinate meetings, both internal and external.
  • Ensure the CEO is well-prepared for meetings and has all necessary materials.
  • Maintain Director’s office systems, including data management and filing.
  • Arrange and coordinate travel plans, including visa application, flights, accommodations, and transportation, to optimize the CEO’s schedule.
  • Act as the primary point of contact for the CEO, screening and directing phone calls and emails.
  • Draft and edit emails, reports, and other correspondence on behalf of the CEO.
  • Organize and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
  • Maintain the CEO’s office, ensuring it is well-organized and stocked with necessary supplies.
  • Oversee the handling of incoming and outgoing mail and packages.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports, and presentations for the Director.
  • Assist the CEO in various projects, research, and presentations as needed.
  • Coordinate with other departments to ensure project deadlines are met.
  • Serve as a liaison between the CEO and internal and external stakeholders, building strong relationships and ensuring effective communication.
  • Any other duties as may reasonably be required by the Head Designer

REQUIRED SKILLS AND QUALIFICATIONS

  • Bachelor’s degree in business administration, management, or a related field preferred.
  • Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
  • Exceptional organizational and time management skills.
  • Strong communication and interpersonal skills, both written and verbal.
  • Proficiency in office software (e.g., Microsoft Office Suite) and the ability to learn new tools quickly.
  • Discretion and the ability to handle sensitive information with integrity.
  • Flexibility to adapt to changing priorities and a fast-paced environment.
  • High level of professionalism and a commitment to representing the CEO and the company effectively.

JOB STRUCTURE

  • Full-Time (On-site)

SALARY RANGE

  • 300,000 NGN to 350,000 NGN

HOW TO APPLY

To apply for the vacancy, fill out this form with the relevant information

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